Our venues typically consist of small to large village halls with limited technical equipment.

Since these community spaces are run by volunteers, they do not have a dedicated technician to assist with your visit. Although some volunteers may be able to operate basic lighting or music cues, this is a rare practice.

However, a few of our member venues are traditional theatre spaces that can accommodate specific technical requirements. Unfortunately, NEAT can no longer cover any additional costs for equipment rental or technical support. Nevertheless, we can provide information on locally based technicians who can meet your needs.

Due to increased production fees (which we fully understand and support), the number of performances we can support per season has decreased. Still, we remain committed to engaging as many artists and shows as possible.

We place great value on the quality of your work and the cost of touring rural venues, but we have a limited programming budget. We expect your fee to reflect your total expenses, including VAT (if applicable), accommodation, travel, meals, etc. We cannot add additional costs to your fee at a later date. We are committed to paying a fair fee, and if your production is programmed, we will guarantee your payment.

We will not expect you to take unfair box office splits, nor will we enter into lower fee negotiations. However, if we can offer you a longer run of performances, we may ask if a slightly lower fee is achievable.

Please note that we are not VAT registered, so please add VAT if needed.

If you are applying for Creative Scotland’s Touring Fund we want to enter into an early dialogue to ensure we work within Creative Scotland’s guidelines and allow ample time to engage with our Volunteer Promoters.

We expect artists/companies to provide A5 and A4 publicity material; if you do not, we will deduct £60 from your fee to cover in-house printing costs.

We ask for five touring dates that artists/companies will hold for us, making selecting dates more straightforward and enabling volunteer promoters to check diaries quickly. We will also ask if productions have flexible touring dates to discuss alternative dates if it makes securing a booking more feasible.

In case there are any changes to the dates during the process, we will promptly inform the promoters. If you receive alternative bookings from another venue, kindly notify us at your earliest convenience. It would be preferable for us that artists have a fully booked tour rather than wait for us to confirm the availability of held dates.

If you are selecting more than one menu your 5 dates should be for the first season, you will be able to update new dates nearer to the start of the second season.

Please keep the text within your submission as concise and brief as possible. Volunteer Promoters often comment that they lose interest in proposals with large amounts of text.

Make the Village Hall Pitch brief and engaging – this is your opportunity to capture the imagination of the Volunteer Promoter.

Our promoters are volunteers from all walks of life and may not approach their programming needs from a specific strategic angle.

They are committed to creating social and accessible experiences for their community. Please use clear bullet points rather than long paragraphs when answering text-based questions.

Remember, less is always more.

We want to help you get as many bookings as possible. We may occasionally share our menu with partners outside Aberdeenshire and Moray who may be interested in booking your work directly.