Production Submission

June to December 2021

Deadline: Monday 29 March 2021

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We are all aware of the devastation this pandemic has brought to our sector and communities. We wish to move swiftly once restrictions are lifted to ease the damage and suffering unleashed over the past year.   

Whilst we will be doing all we can to aid recovery, we are aware that it will take some time to return to the normal number of performances we promote.    

This programming period will be the start of our recovery, whilst we would like to support as many artists and touring companies as possible, we are currently working to determine how different factors will effect our ability to programme or slow the speed at which we would like to recover.  

NEAT’s board, staff and volunteer promoters will doing our very best to ensure that we are supporting the creative sector now and in the future by working diligently to rebuild current provision and identifying new opportunities for artists and creative practitioners.

 

Timeline

Submission Deadline: Sunday : Monday 29 March 2021

Menu Circulated to Volunteer Promoter : Friday 2 April 2021

Volunteer Promoter Booking Deadline : Sunday 18 April 2021

Programming Process Starts : Monday 19 April 2021

 

Selection Process

We always receive a large number of submissions, unfortunately we can only promote a small fraction of those submissions and we are predicting that the number will be even lower during 2021 as start our journey to recovery.

The volunteer promoters are responsible for choosing the productions which they wish to promote and they are clear that a selection menu of between 30 to 35 productions is a manageable amount of productions to consider.

The selection process is subject to the following criteria …

  • Safe COVID practices 
  • genre or artform
  • age suitability
  • technical requirements 
  • production scale
  • content
  • target audience
  • touring dates 
  • fee

 

Fee

Please make sure that your fee reflects your full costs including VAT, accommodation, travel, meals etc.

We cannot add additional costs to your fee at a later date.

We are not VAT registered so please add VAT if applicable to your fee.

We are committed to paying companies and artists a fair fee. If your production is programmed we will guarantee your fee.

NEAT will not expect you to take unfair box office splits and neither will we enter into lower fee negotiations, however if we are able to offer you a longer run of performances we may ask if a slightly lower fee is achievable.

In order to create a vibrant and sustainable creative sector we place great value on the quality of your work and the real cost of touring work to rural venues, however as a small organisation we have a limited programming budget..

Our commitment to guaranteeing your fee means we are limited in the number of productions we can programme.

Creative Scotland Touring Fund

This is a new way of funding Scottish touring work and we would like to enter into an early dialogue with companies/artists who are applying to the fund. This will help us to ensure that we are working within CS guidelines and also ensure that we are allocating our budget accordingly.       

Touring Dates

Due to the nature of our programming process it’s not as simple as looking in a diary and choosing a date. We programme for around 30 village halls and they all have busy diaries with regular bookings, we don’t have direct access to venue diaries.

It’s therefore a massive logistical jigsaw to programme each production into the various venues.

We also have to avoid booking the same production into neighbouring communities to increase the chances of building a reasonable audience for each performance.

For this programming session we will ask you to select up to 10 suitable days, these should be entered in full, for example, Saturday 7 August 2021 (one per line).  if your production is selected for inclusion in the menu we will then select the best 5 consecutive dates.

You will also have the opportunity to indicate whether the tour is available during other dates. Our Volunteer Promoters will also have the opportunity to tick this option if the selected 5 dates don’t work for them – hopefully this will increase programming options for promoters and also increase your chances of securing bookings.

Before the menu is circulated to our Volunteer Promoters, you will have the opportunity to proofread your entry.   

NEAT is committed to making your tour to the region as logistically sensible as possible to aid travelling time, costs and make touring greener and more sustainable. 

PENCILLING DATES  

We cannot guarantee that your production will be selected by our Volunteer Promoters. Therefore we want to make this process as constructive for you as possible. We want to do all we can to support you in filling all your dates – be that with us or with other venues. 

It takes a long time for us to collate all the information and to confirm bookings. Although we ask you to pencil in a block of dates we don’t want you to lose out on the possibility of securing bookings elsewhere. 

If you are offered dates which clash with the block you are holding for us please get in touch, we can easily update promoters on changes and also amend dates on the online Promoter Booking Form.   

 

Technical Requirements 

Our venues are small to medium sized village halls with little or no technical equipment

NEAT cannot cover the costs of any additional technical equipment

Requesting venues to provide certain technical equipment will not necessarily mean that your production will not be selected for the menu but it may limit the number of venues who choose to programme your work.

Outdoor Performances 

This will be a new experience for our volunteer promoters and will require a greater level of commitment.

NEAT does not have the resources to provide a covered performance area, for example, a marquee. However our communities may be able to provide certain elements that you require.

We certainly have no control over the summer weather which either shines or pours over the North East.

Any information, guidance or advice that you will be able to provide to our promoters will be appreciated, especially around running a ticketed event in a public outdoor space.

 

Sharing Your Information With Partners 

We want to help you to get as many bookings as possible. To do this we share our menu with partners outside of Aberdeenshire and Moray who may be interested in booking your work directly.

If you don’t want us to share your information please tick the appropriate box on the submission form.

 

If you have any questions please do not hesitate to contact Emyr by email

 


SAVE & CONTINUE

You can save this form by clicking on the link at the bottom of the page. 

The page will reload, please make sure that you enter your email before leaving the page.

A link will be sent to your inbox allowing you to retrieve your submission up to 30 days.    

 


SAVE & CONTINUE

You can save this form by clicking on the link at the bottom of the page. 

The page will reload, please make sure that you enter your email before leaving the page.

A link will be sent to your inbox allowing you to retrieve your submission up to 30 days.    

Deadline: Monday 29 March 2021

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