Production Submission

Deadline: Sunday 1 September 2019

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Timetable

Submission Deadline: Sunday : 1 September 2019

Menu Circulated to Volunteer Promoter : Wednesday 11 September 2019

Volunteer Promoter Booking Deadline : Sunday 29 September 2019

Programming Process Starts : Monday 30 September 2019

It’s likely that we will know by week commencing Monday 7 October if your production has been selected by our Volunteer Promoters   

We will inform you if you are not successfully selected for inclusion into the Theatre Selection Menu.or if you have not been booked by our Volunteer Promoters. 

Selection Process

We receive on average between 80 and 120 submissions per programming season.

Our Volunteer Promoters are responsible for choosing the productions which they wish to promote and they are clear that a selection menu of between 30 to 35 productions is a manageable amount of productions to consider.

The selection process is subject to the following criteria …

  • fee
  • genre or artform
  • age suitability
  • technical requirements 
  • production scale
  • content
  • target audience
  • touring dates 

Selection Menu

We produce two versions of the Volunteer Promoter Selection Menu

SUMMARY VERSION

This is a way for the volunteers to get a flavour for the production, if they choose to select your production then they can find out more from the complete version.

  • Title
  • Company
  • Image
  • Age Suitability
  • Artform/Genre
  • Website link
  • Video Link
  • Production summary  
  • Explicit content
  • Touring dates 
  • Fee 

COMPLETE VERSION 

As above but also includes

  • Target audience
  • Running time
  • Get-in / get-out time
  • Full technical Requirements
  • Additional / general information  

Fee

Please make sure that your fee reflects your full costs including VAT, accommodation, travel, meals etc.

We cannot add additional costs to your fee at a later date.

We are not VAT registered so please add VAT if applicable to your fee.

We are committed to paying companies and artists a fair fee. If your production is programmed we will guarantee your fee.

NEAT will not expect you to take unfair box office splits and neither will we enter into lower fee negotiations, however if we are able to offer you a longer run of performances we may ask if a slightly lower fee is achievable.

In order to create a vibrant and sustainable creative sector we place great value on the quality of your work and the real cost of touring work to rural venues, however as a small organisation we have a limited programming budget..

Our commitment to guaranteeing your fee means we are limited in the number of productions we can programme.

Creative Scotland Touring Fund

This is a new way of funding Scottish touring work and we would like to enter into an early dialogue with companies/artists who are applying to the fund. This will help us to ensure that we are working within CS guidelines and also ensure that we are allocating our budget accordingly.       

Touring Dates

Due to the nature of our programming process it’s not as simple as looking in a diary and choosing a date. We programme for around 30 village halls and they all have busy diaries with regular bookings, we don’t have direct access to venue diaries.

It’s therefore a massive logistical jigsaw to programme each production into the various venues.

We also have to avoid booking the same production into neighbouring communities to increase the chances of building a reasonable audience for each performance.

For this programming session we will ask you to select up to 10 suitable days, these should be entered in full, for example, Wednesday 1 January 2020 (one per line).  if your production is selected for inclusion in the menu we will then select the best 5 consecutive dates.

You will also have the opportunity to indicate whether the tour is available during other dates. Our Volunteer Promoters will also have the opportunity to tick this option if the selected 5 dates don’t work for them – hopefully this will increase programming options for promoters and also increase your chances of securing bookings.

Before the menu is circulated to our Volunteer Promoters, you will have the opportunity to proofread your entry.   

NEAT is committed to making your tour to the region as logistically sensible as possible to aid travelling time, costs and make touring greener and more sustainable. 

PENCILLING DATES  

We cannot guarantee that your production will be selected by our Volunteer Promoters. Therefore we want to make this process as constructive for you as possible. We want to do all we can to support you in filling all your dates – be that with us or with other venues. 

It takes a long time for us to collate all the information and to confirm bookings. Although we ask you to pencil in a block of dates we don’t want you to lose out on the possibility of securing bookings elsewhere. 

If you are offered dates which clash with the block you are holding for us please get in touch, we can easily update promoters on changes and also amend dates on the online Promoter Booking Form.   

Technical Requirements 

Our venues are small to medium sized village halls with little or no technical equipment

NEAT cannot cover the costs of any additional technical equipment

Requesting venues to provide certain technical equipment will not necessarily mean that your production will not be selected for the menu but it may limit the number of venues who choose to programme your work.

 


SAVE & CONTINUE

You can save this form by clicking on the link at the bottom of the page. 

The page will reload, please make sure that you enter your email before leaving the page.

A link will be sent to your inbox allowing you to retrieve your submission up to 30 days.    

 


SAVE & CONTINUE

You can save this form by clicking on the link at the bottom of the page. 

The page will reload, please make sure that you enter your email before leaving the page.

A link will be sent to your inbox allowing you to retrieve your submission up to 30 days.    

Deadline: Sunday 1 September 2019

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